Applications must be received no later than April 30, 2023.
The NewsGuild International Pension Fund, Secretary I
Reports to: TNGIPF Assistant to the Trustees
Hours: 9 a.m. to 5 p.m.
Location: The NewsGuild-CWA, 501 Third St. NW, 6th floor, Washington, DC
Overview
This position supports the administration of The Newspaper Guild International Pension Fund (TNGIPF). The Secretary performs general office duties and clerical functions and supports the other staff members. Currently the position may be performed remotely two days per week, subject to change in the future.
Duties and Responsibilities
- Answer all TNGIPF telephone calls, manage voice mail system, take messages, route calls and/or messages to appropriate individual
- Return routine calls to participants and determine specific participant requests, route requests to appropriate individual, follow up with participant as appropriate
- Monitor TNGIPF email account and assist with all routine email correspondence
- Maintain detailed tracking of all communications (letters, phone calls, email) to participants
- Maintain participant records, updating information in the system when notified of changes
- Post remittance reports in the TNGIPF pension system
- Prepare and send routine correspondence and monthly mailings as directed
- Assist with preparing materials for board of trustee meetings
- Manage all incoming mail, sorting and routing as appropriate
- File backlog of paper records and maintain files going forward, ensuring all documents are filed timely and correctly
- Other duties as assigned
Knowledge and Experience
- High school diploma or G.E.D.
- Two years general office experience
- Typing, with a minimum speed of 50 words per minute
- Working knowledge of Microsoft Word and Excel, Adobe Acrobat, Google Sheets, and Gmail
- Demonstrated ability to learn new software and computer equipment as required by supervisor and as technology changes
- Demonstrated ability to work on a team as well as independently with little supervision
- Self-motivated, self-starter, while also being able to work in a team
- Excellent communication skills, both written and oral
- Excellent attention to detail
- Excellent organizational skills and prioritization capabilities
- Able to work with changing priorities while meeting established deadlines
Physical Demands
The physical demands described herein represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for long periods of time, use hands to handle or feel objects, writing instruments or keyboard controls, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include both close and distance vision.
This is a union-covered position and the employee is represented by the Federation of Guild Representatives. Benefit and wage scale contractual provisions of the OPEIU Secretary I – Grade 7 apply to this position. Pension benefits are maintained with The Newspaper Guild International Pension Fund, and 401(k) benefits are through the CWA Savings and Retirement Trust.
Wage Scale as of March 2023
- Starting: $37,351.67
- 6 months $41,992.96
- 12 months $46,632.96
- 18 months $51,272.97
- 24 months $55,914.26
To Apply
Submit cover letter and résumé prior to April 30, 2023, to Scott Bush, TNGIPF, Assistant to the Trustees, at: sbush@cwa-union.org.